Getting Started

Getting Started

When you think about it we are all project managers, some of us manage projects like holidays or weddings, while others launch new products, or build buildings.
Whilst the scale changes for different kinds of projects, complexity also changes as more people are affected or involved.
Here are 7 of those questions you should ask (and answer!) when initiating a project:

1. What can I do at the start to increase the likelihood of success?
This question gets you thinking about the key things to do now.
Often at the beginning, especially of big projects, people focus all their effort on planning.
While planning is important, sometimes there are actions other than "to plan" that need to be done early.

2. What skills will I need to complete this project, and who are the right people for the team?
Seldom can we do it alone - and on big projects this question will get asked many times during the course of the project.
Getting the right people with the right skills on your team is critical and needs to be done as soon as you can.

3. How do I influence and persuade these people to be committed to the project?
It is one thing to identify the people you want on your team. It is another to help them understand why you want them, the roles they can play, and influence them to choose to be involved when they have other competing interests and opportunities.
Even in settings where people are placed on or assigned to a team, you need to think about how you will gain their commitment, involvement and passion in the project outcomes.

4. What are the major deliverables for this project?
A key part of any project plan is to outline what the outcomes will be.
Answering this question is a critical part of your project planning, and sometimes overlooked as people focus only on the end result, not considering the major deliverables along the way.

5. What are the major steps in my project plan?
Actually that is the question you want to answer, but isn't where you want to start.
Start by brainstorming - "what are all the things that will need to be done on this project?"
Don't worry that you won't think of all of them - you'll think of more later!
Get down on paper everything that you can think of first, and then ask the second question - "what are the major steps?"
From your big list you will be able to identify the key steps and then group the other steps "inside" the major steps.

6. How detailed does my plan need to be at this stage?
Think about the complexity of the project, the number of people involved and the skill and experience of those people.
All of these factors can effect the decision of how detailed to make your plan.
Make your plan detailed enough so that people are clear on the deliverables and know what is expected of them by when.
Perhaps the plan will need greater detail later and you will leave that to team members responsible for those components or maybe you need to develop that detail up front.

7. What can I do at this stage to ensure there are fewer risks during the course of the project?
Think about the end of the project for a few minutes.
Imagine today what obstacles, stumbling blocks and hurdles will have to be beaten to get to this successful completion.
Then step back and ask yourself how you can you eliminate these obstacles, bridge the roadblocks, and clear the hurdles now.
This is one of the best uses of your time at the start - to take steps to reduce or eliminate these things, before they can occur to stall or delay your project.

And finally, a key factor that separates project management from just management is that it has a final deliverable and a finite timespan, unlike management which is an ongoing process. Because of this a project manager needs a wide range of skills; often technical skills, certainly people management skills and of course - good business awareness.